Accountability Resolution Meeting
All students who are alleged to have violated policy(s) listed in the Code of Student Accountability are offered an Accountability Resolution Meeting (ARM).
During the ARM, students meet with a staff member from the Office of Student Accountability and Restorative Practices.
Before the ARM, students will receive a letter notifying them of the allegations and listing which policy(s) they are alleged to have violated. That letter will provide information on what to expect in an ARM, including the day and time their meeting is scheduled for as well as which Case Administrator they will be meeting with. The Case Administrator is an individual identified by SARP to decide on responsibility for alleged violation(s) of the Code.
The purpose of the ARM is to allow students to:
- Share information about what occurred during the incident from their perspective.
- View reports and documents related to the incident and respond to them.
- Offer names of witnesses who may be interviewed about the incident.
- Learn about the accountability process and options available.
- Get any questions they have about the process answered.
What to Expect in the Accountability Resolution Meeting
During the ARM, students are given the opportunity to agree or disagree that their actions violated each policy they are alleged to have violated. This critical step in the process allows the Case Administrator to understand the student's perspective on the matter.
When a student agrees that their action(s) violated the policy(s) they are alleged to have violated and the Case Administrator agrees based upon the evidence, the student is found responsible and appropriate Accountability Action(s) are assigned.
When a student disagrees that their action(s) violated the policy(s) they are alleged to have violated, and the possible outcome, if they were found responsible, would be less severe than suspension, expulsion or removal from on-campus housing, the Case Administrator conducts an informal investigation to gather any additional information available to make a decision. After review of all available information, the Case Administrator determines whether it is more likely than not (proponderance of evidence) that the student's action(s) violated the policy(s). If the Case Administrator finds the student responsible, appropriate Accountability Action(s) will be assigned.
What to Expect Following the Accountability Resolution Meeting
Following the ARM, the student will receive an outcome letter outlining the finding, any Accountability Action(s) imposed and their right to appeal the decision and/or Accountability Action(s).
Generally both status and educational Accountability Actions are assigned when a student is found responsible for having violated policy(s). A variety of factors are considered when determining what Accountability Action(s) are appropriate for a particular student, including the impact the incident had on the campus community, severity of the violation, past disciplinary history of the student, circumstances related to the incident and educational value of the Accountability Action(s).
Disciplinary Status
When a student is found responsible for having violated a policy in the Code of Student Accountability, a disciplinary record is created. SARP maintains this record for seven years from the date of the incident, or indefinitely, in cases of suspension or expulsion. Many graduate schools and employers request information regarding a student's disciplinary record. Due to FERPA, a student's record will only be released to a third party with the student's written permission.
A disciplinary status may be assigned as part of the Accountability Action(s). If a student is found responsible and a disciplinary status is assigned, records of this disciplinary status are retained for seven years. Student disciplinary records may be retained for longer periods of time if the Accountability Action is suspension or expulsion from the university or university housing.
Educational Tasks
When a student is found responsibile for having violated a policy in the Code, educational Accountability Action(s) are typically assigned. This may include, but is not limited to, educational papers or workshops.
Students may be assigned workshops as Accountability Actions. In these workshops, students explore their role as a responsible community member and the impact that their decision-making and personal actions have on the university community through interactive activities and discussions.
Possible workshops include, but are not limited to:
- Community in Action
- Decision Making
- Academic Integrity
- Restorative Practices